Getgeek ("Getgeek," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard the personal information you provide when using our Recruitment Platform (the "Platform"). By using the Platform, you consent to the practices described in this Policy.

1. Information We Collect

1.1 Personal Information

When you register or use the Platform, we collect personal information necessary to create and maintain your account and provide our recruitment services. This includes:

• User Account Information: Name, email address, phone number, password, and professional details
• Company Information: Company name, size, industry, location, and other organizational details
• Recruitment-Related Data: Candidate resumes, evaluation data, and hiring decisions

Legal Basis: We collect this information under the lawful bases provided by:

• Article 6(1)(b) of the General Data Protection Regulation (GDPR), necessary for contract performance
• Your explicit consent where required

Purpose:

This information is collected to:

• Create and authenticate your user account on the Platform
• Enable job posting and candidate management functionality
• Utilize company data to customize and optimize your hiring processes
• Provide personalized recruitment insights and recommendations

1.2 Email Verification

We send secure verification links to the email address you provide during registration. This verification process ensures:

• Secure account creation and user authentication
• Protection against unauthorized account access
• Compliance with email security best practices (encrypted transmission)

The verification link is single-use, time-limited, and transmitted via encrypted channels to protect your account security.

1.3 LinkedIn Integration

The Platform integrates with LinkedIn SDK to enable job posting functionality. Important clarifications:

• We use LinkedIn services solely to facilitate job posting to your LinkedIn account
• We do not collect, store, or access your LinkedIn profile data, connections, or messages
• Your LinkedIn credentials are handled directly by LinkedIn's authentication system
• The integration requires your explicit authorization through LinkedIn's OAuth 2.0 protocol
• You may revoke this integration at any time through your LinkedIn account settings

LinkedIn's use of your data is governed by their own privacy policy, available at linkedin.com/legal/privacy-policy.

1.4 Candidate Data

When candidates apply to your job postings or when you upload candidate information:

• Candidate resumes, applications, and related documents
• Communication history and interview evaluations
• Assessment results and recruitment analytics

1.5 Usage Data

We collect information about your interactions with the Platform to improve our services, including:

• Platform access logs, feature usage patterns, and session information
• Device information and IP addresses
• Performance metrics and error reports

2. Use of Information

We use your information to:

2.1 Core Platform Services

• Provide, operate, and maintain the Platform and its recruitment features
• Authenticate users and manage account access securely
• Enable job posting across integrated channels (including LinkedIn)
• Facilitate candidate management and recruitment workflows

2.2 AI-Powered Analysis

All data received by the Platform, whether uploaded by recruiters or submitted by candidates, is processed using artificial intelligence and machine learning technologies to:

• Analyze resumes and candidate profiles for job matching
• Generate recruitment insights and reports
• Provide intelligent candidate recommendations
• Extract relevant skills, experience, and qualifications
• Generate accurate, data-driven recruitment outcomes

This AI analysis is essential to deliver the Platform's core value proposition of intelligent recruitment automation.

2.3 AI Model Training and Improvement

Your data may be used to train, improve, and enhance our AI models. This includes:

• Training machine learning algorithms to improve matching accuracy
• Developing new AI-powered recruitment features
• Enhancing natural language processing capabilities
• Improving prediction models for candidate success

Important: While your data is used for AI model training, it is processed securely and stored in accordance with industry standards. Individual personally identifiable information is not exposed in model outputs.

2.4 Communication

• Send account verification and security notifications
• Provide customer support and respond to inquiries
• Communicate platform updates, new features, and service announcements

2.5 Candidate Communication (Limited Circumstances)

We may facilitate direct communication with your candidates only when necessary to address:

• Technical issues affecting their application
• Verification needs related to application authenticity
• Other concerns essential to providing the Platform's services reliably

We do not use candidate contact information for marketing purposes.

3. Data Sharing and Third Parties

3.1 Third-Party Service Providers

We share your data with trusted third-party service providers strictly to provide, secure, and improve the Platform. These include:

• OpenAI: For AI-powered candidate analysis and natural language processing
• Amazon Web Services (AWS): For cloud infrastructure and data storage
• Google Cloud Platform (GCP): For cloud services and analytics
• LinkedIn: For job posting integration (via LinkedIn SDK)

Getgeek acts as a data sub-processor when engaging these third-party providers. We ensure that:

• All sub-processors are contractually bound to protect your data
• Data processing agreements comply with GDPR Article 28 requirements
• Sub-processors process data only on our documented instructions
• Appropriate technical and organizational security measures are in place

3.2 No Sale or Public Disclosure of Data

We do not and will never:

• Sell your personal data or candidate information to third parties
• Rent or lease your data for commercial purposes
• Make your data publicly available or share it with unauthorized parties
• Use your data for purposes unrelated to providing the Platform services

Your data remains confidential and is protected in accordance with applicable privacy laws.

3.3 Legal and Compliance Disclosure

We may disclose your information if required to:

• Comply with legal obligations, court orders, or regulatory requirements
• Protect the rights, property, or safety of Getgeek, our users, or the public
• Enforce our Terms of Service or investigate potential violations

4. Data Security

We employ industry-standard security measures to protect your data:

4.1 Encryption

• Data in transit: Protected using TLS 1.2+ encryption
• Data at rest: Stored using AES-256 encryption or equivalent standards

4.2 Access Controls

• Multi-factor authentication options
• Role-based access control (RBAC) for team accounts
• Regular security audits and vulnerability assessments
• Employee access limited on a need-to-know basis

4.3 Security Limitations

Despite our best efforts, no method of electronic storage or transmission is completely secure. While we implement robust safeguards, we cannot guarantee absolute security against unauthorized access, hardware failure, or other factors beyond our control.

5. Data Retention

5.1 Active Data Retention

We retain your personal data only as long as:

• Your account remains active
• It is necessary to provide the Platform services
• Required to comply with legal obligations or resolve disputes
• Needed for AI model training and service improvement

5.2 Data Deletion Requests

Under GDPR Article 17 (Right to Erasure), you have the right to request deletion of your personal data. However:

Important Notice: When you request account deletion, your data will not be immediately deleted from our systems. Instead:

• Your data will be securely archived and retained in accordance with GDPR Article 17(3) exceptions
• Data may be retained where necessary for:

• Compliance with legal obligations (GDPR Article 17(3)(b))
• Establishment, exercise, or defense of legal claims (GDPR Article 17(3)(e))
• Archiving purposes in the public interest or scientific research (GDPR Article 17(3)(d))

• Retention is performed with appropriate safeguards for your rights and freedoms

Your data remains secure and protected even after account closure. If you have concerns about data retention, please contact our Data Protection Officer at contact@getgeek.ai.

6. Your Rights and Choices

6.1 Data Access and Portability

Under GDPR Article 20 (Right to Data Portability), you have the right to:

• Export your data from the Platform at any time
• Receive your personal data in a structured, commonly used, and machine-readable format (e.g., CSV, JSON)
• Transmit your data to another service provider where technically feasible

To exercise your data portability rights, access the export functionality within your account settings or contact us at contact@getgeek.ai.

6.2 Exercising Your Rights

To exercise any of these rights, please contact us at:

Email: contact@getgeek.ai

We will respond to your request within 24 hours in accordance with GDPR requirements.

7. International Compliance

7.1 Current Compliance

We currently operate under:

• General Data Protection Regulation (GDPR) requirements for data protection

7.2 Future Compliance Commitments

We are committed to expanding our compliance framework to include:

• California Consumer Privacy Act (CCPA)
• Other international data protection regulations as applicable

8. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Maintain user sessions and authentication
• Remember user preferences
• Analyze Platform usage and performance
• Provide personalized experiences

You can control cookie settings through your browser, though disabling certain cookies may limit Platform functionality.

9. Changes to This Policy

We may update this Privacy Policy periodically to reflect:

• Changes in our data practices
• New legal or regulatory requirements
• Platform feature enhancements

Notice of Changes:

• Material changes will be notified via email or prominent Platform notice
• Changes become effective immediately upon posting the revised policy
• Your continued use of the Platform constitutes acceptance of the updated policy

Version History: Previous versions of this policy are available upon request.

10. Contact Us

For questions, concerns, or to exercise your privacy rights, please contact:

Getgeek Data Protection Team
Email: contact@getgeek.ai

Response Time:

Within 24 hours of receipt

For urgent privacy concerns or data breaches, please mark your email as "URGENT - Privacy Matter."

Last Updated: October 1, 2025